How to Take Minutes at Board Meetings

There are many things to be aware of when taking minutes of a board meeting. This job requires a person who is able to think ahead and pay attention, as well as write an extensive summary.

Minutes of meetings are crucial documents that reflect decisions made by the board. They must therefore be exact and accurately reflect the discussions that took place during the meeting. It is recommended to review the agenda prior to the meeting to determine what you need to write down. This will help prevent important information from being overlooked during the meeting. A third party can assist in interpreting the minutes. This will ensure that the person who takes the minutes isn’t biased and has a fair view of the contents of minutes.

It is important to include not only the main points, but also all the actions taken during the meeting. Additionally, it is important to identify who was responsible for each item of action. These details will allow board members to refer to the meeting minutes in future.

Finally, a note regarding the presence of a majority be included. A quorum refers to the presence of two-thirds or more of the board.

It is also essential to note any documents that were circulated during the meeting, or any presentations that took place. In the minutes it is a good idea to include the dates and times of the meeting.

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